Procure-to-Pay

One single platform for direct and indirect Procure-to-Pay 

Invoices typically come in through a variety of channels and in various formats. The receiving end seeks automation but has to compromise with different workarounds and exception handling since their solution is primarily designed to improve traditional paper invoice handling and streamline payment reconciliation.

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30%

Even after decades of automation, less than 30% of invoices typically achieve straight-through processing.

22,3

The average number of internal FTEs enterprise companies have in their purchasing operations per billion of spend.

50%

The processing cost of a true e-invoice is 50% lower than the cost of a PDF scan and 67% lower than a paper invoice.

Our 'next generation' Procure-to-Pay solutions can drastically improve your automation results, but...

You need to see things differently

Adopt a broader perspective, and integrate AI.

Many organizations tend to forget that a procure-to-pay improvement project is not a finance project, with the main focus on invoice documents and accounts payable automation. A true transformation requires procurement automation software that allows all stakeholders who touch the process to be involved and equally heard. The procurement and receiving scenarios should be an equally important part of the optimization scope in order to reach a high degree of automated invoice matching and no-touch processing.

Improving the end-to-end procurement process will drastically increase invoice data quality, but still, you will have those exceptions that require manual intervention. The majority of these tasks are tedious and repetitive, which is something we can apply machine learning to. As an example, AI can help with automated invoice coding, matching the corresponding PO-line items with the invoice content. Or it can learn how new and infrequent vendor invoices are processed and enable increasing procurement process automation.

Packages

Process integration is key

Our procure to pay solution offers digital connectivity to your suppliers through a multi-enterprise collaboration network. We create a common environment where you can transact over multiple processes, within the complete purchase to payment context. This means we take data from the ordering process into the subsequent shipping and receiving process and use the collaborated and often changed data as the basis for high-quality invoice creation and automated payment processing.

Process integration is key

e-Invoicing compliance covered

Cover e-invoicing compliance in over 50 countries on a global scale with our procure to pay software solutions. It does not only mean suppliers will appreciate the automatic guidance and validation when creating a legally compliant e-invoice, which again increases data quality, but it also means you don't have to worry about the ever-changing legal landscape with country-specific regulations, processes, and systems, incl. mandatory clearance countries like Italy, India, China, etc.

e-Invoicing compliance covered

Dynamic authorization with quick and flexible approvals

Flexible capabilities to set up users, teams, and company branches within the master account allow us to apply smart, role-based approval mechanisms around purchase requisitions and invoice approvals, to list a few of these options. The distribution of direct materials demand may also be subject to such an approval process in case MRP output requires extra consent for release, re-assignment, consolidation, or a simple sanity check.

Dynamic authorization with quick and flexible approvals

Spend analysis and other analytics

Transforming your purchase to payment process into a sequence of digital touchpoints allows us to capture all actions and events, next to the transactional data. With our advanced procure to pay systems, all data is consistently gathered to feed your real-time spend analytics, risk assessment, supplier compliance, and performance views. We offer commonly used KPIs in a private or shared fashion and allow customers to build custom reports and dashboards if they wish to go that route.

Spend analysis and other analytics
Learn what digital procurement transformation can look like

Would you start with direct or indirect P2P?

"From an ordering perspective, I can say, without regrets, that we are really making big steps with Quyntess & Tradeshift. We have reached the milestone that we can say, we are exchanging purchase orders, purchase order confirmations, technical data packages, and e-invoices, at least with the first set of pilot suppliers."


Joris Pijnenborg
Project Manager
Vanderlande Industries

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Our distinctive capabilities

A wide range of purchase to payment apps that bring you true e-Invoices

One-size-fits-all procure to pay solutions do exist.

Our procure to pay software covers 100% of your invoices, regardless of how they come in, in which format they are sent and where they originate from. We offer a wide range of invoice flip capabilities in order to maximise invoices with pre-populated high-quality data. Invoices that still do not meet the minimum requirements are automatically presented back to the issuing party for completion or correction.

A crucial aspect is providing help and guidance to suppliers when they create an invoice. Stimulate the issuing of true electronic invoices, instead of mimicking a digital process through scanning and capturing, to gain the best P2P software results.

In the end, suppliers will largely benefit from this renewed way of working. Invoice statuses will not have to be collected any more through frequent customer enquiries, and since invoice data quality has severely gone up, invoices will be paid on time. Even quick payment options, automated payment solutions and other supply chain finance services can be unlocked to flexibly meet cash needs.

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Tradeshift PAY

Tradeshift PAY is designed with a native digital experience in mind. The goals of improved control, increased visibility and procurement cost reduction are all central to the core purpose of this AP Automation solution and the commerce network it serves. Tradeshift is the fastest growing B2B collaboration network in the world with companies in over 160 countries all connected and transacting.

Tradeshift PAY
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Order Collaboration

The Order Collaboration App optimizes collaboration around order processes between buyers and sellers. The full integration with the supplier's ERP system enables smooth data exchange, enables end-to-end monitoring, creates real-time transparency, and can be used to take corrective actions at the line level, ensure efficient (re)planning, and correct invoice creation.

Order Collaboration
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Logistics Coordination

The Logistics Collaboration App simplifies communication and collaboration around the transportation process, enabling a continuous and orderly flow of data between buyers, suppliers, carriers and/or forwarders. The end-to-end integration of carrier information related to transport orders and freight costs allows automated invoice flipping across multiple connected ecosystems.

Logistics Coordination
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Collaboration Services

The Services Collaboration App allows companies to simplify and standardize services procurement over multiple departments. The app offers modern collaboration around services contracts, service entry sheets for crucial service receipt validation and associated communication and collaboration with your services partners. Approved service entry sheets can be flipped into digital and qualitative services invoices.

Collaboration Services
Marketplace

Tradeshift Marketplace

Tradeshift Marketplace is an e-procurement platform, featuring easy collaboration tools, marketplace management, and full buying stage and visibility on non-product related or indirect materials and services. Connect with new suppliers and expand business partnerships easily, transforming your procurement from reliance on a small set of vendors and gaining more control over PO-invoic

Tradeshift Marketplace
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Can't find a suitable solution for your priority?

The Quyntess app suite consists of 13 comprehensive apps that allow you to improve collaboration across the supply chain. Learn more about each app and find suitable P2P solutions to match your business requirements around inventory management, purchase order automation, co-manufacturing, dock scheduling, maintenance and quality, virtual payment cards, or electronic.

Run a quick supplier screening

Curious how you can also leverage our powerful purchase to pay software platform with over +2.5 million connections? Let us know which 20 new suppliers you consider onboarding this month and verify if we already work with them. . 

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Do you have multiple priorities?

Discuss your and challenges with us

Book a complimentary workshop with one of our experts to determine the top priority for your digital transformation. Already know your top priority or want to onboard new suppliers, get in touch so we can run a supplier check.

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Frequently asked questions

What is procure-to-pay?

Procure-to-Pay (P2P) is the process of obtaining goods and services, from identifying needs to issuing purchase orders, verifying deliveries, and managing payments. P2P solutions streamline this workflow by automating tasks like the three-way match. As part of digital procurement transformation, they reduce errors, prevent delays, improve efficiency, and provide real-time visibility.

What is e-invoicing?

E-invoicing is the digital exchange of invoices between suppliers and buyers using a structured electronic format. It speeds up processing, reduces errors, and simplifies matching with contracts and purchase orders. Through automated payment processing, it ensures compliance, lowers costs, and boosts productivity, allowing accounts payable teams to focus on strategic tasks rather than manual work

What is an e-invoice?

An e-invoice is a digital, machine-readable invoice that automates transactions between suppliers and buyers. Unlike paper invoices, it allows electronic transmission and automatic receipt, eliminating manual entry. Automated payment solutions process e-invoices faster, reducing errors and improving efficiency. E-invoicing helps organizations manage payments more effectively and cut costs. 

What are the benefits of procure-to-pay solutions?

Procure to pay P2P solutions streamline purchasing by automating tasks through purchase to pay software, reducing invoice processing costs by up to 80%. This allows employees to focus on strategic tasks. P2P systems provide real-time visibility, improving supplier relationships and ensuring compliance with procurement policies. They drive cost savings, efficiency, and better decision-making

How do purchase-to-pay solutions enhance procurement efficiency?

Purchase-to-pay solutions boost procurement efficiency by automating tasks like order requests, approvals, payment processing, and payment reconciliation. They provide real-time visibility, helping buyers and suppliers track invoices, prevent errors, and resolve issues faster. By reducing manual work, these solutions ensure procurement cost reduction, better compliance, and smoother operations.

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